Food safety records that actually work in a busy kitchen
Replace your paper SFBB records with a digital system that covers everything the law requires — and produces an EHO-ready PDF in one click.
No credit card required · Cancel any time · From £12/month
68% of food businesses that fail EHO inspections fail on documentation — not food handling. The food was safe. The records weren't.
Why this exists
Food safety software wasn’t built
for a 3-person kitchen
The tools that exist are designed for multi-site restaurant groups and hospital canteens — not a family-run café or a market bakery.
Enterprise pricing, enterprise complexity
The established digital HACCP platforms start at £39–£70 per month, require annual contracts, and take days to configure. They're built for operations that have a dedicated compliance manager. Most small food businesses don't.
Sensors, hardware, and upfront investment
Many systems push IoT temperature probes and wireless sensors as the headline feature. That means hardware costs, installation, ongoing maintenance, and another thing to go wrong at 7am on a Monday. Typing a number into a phone works perfectly.
Features you'll never use
Stock management, supplier portals, nutrition analysis, multi-site dashboards — all bundled into the price whether you need them or not. A sole trader baker needs to log temperatures and produce a PDF. That's it.
Partial solutions that leave gaps
More affordable apps cover temperature logging well — but full SFBB compliance also requires a daily management sign-off, a 4-weekly structured review, and delivery records. These are frequently absent, leaving businesses with an incomplete compliance record without realising it.
The result
Most small food businesses are stuck choosing between paper records they know are inadequate, and digital tools priced for businesses ten times their size. There’s no credible middle ground — a complete, affordable, genuinely simple system built specifically for a 3-person kitchen.
That’s what HACCP Digital Logbook is.
| FSA requirement | Paper records | Most digital apps | HACCP Digital Logbook |
|---|---|---|---|
| Daily temperature logs | Manual, paper | Yes | Yes |
| Daily manager sign-off | In paper book | Often missing | Yes — digital |
| 4-weekly FSA review | In paper book | Often missing | Yes — auto-prompted |
| Delivery records (legal req.) | Loose invoices | Rarely included | Yes — structured |
| EHO PDF on demand | No | Sometimes | Yes |
| Fully paperless? | No | Rarely | Yes |
| Annual cost | £21/year | £468–£840/year | £144/year |
What's included
Everything the FSA requires, nothing you don't need
Designed for a 3-person kitchen, not a hospital catering department.
Temperature logging in 10 seconds
Tap the fridge, tap the temperature, done. Common values as quick-tap buttons. Records who logged it and exactly when — no back-dating possible.
Daily diary and manager sign-off
The FSA diary requirement — including the named daily manager sign-off — built into the closing checklist. Every day, one tap, legally attributable.
4-weekly review, auto-prompted
Every 28 days, the app prompts a structured walkthrough using the FSA's own 12-point checklist. Generates a dated PDF. No more missed reviews.
Delivery records
Supplier, date, condition, temperature, allergen confirmation — structured and searchable. Satisfies the standalone legal requirement most businesses overlook.
EHO-ready PDF in one click
Clean, printable PDF covering all records for any date range. Designed so an EHO recognises it as credible within seconds. Authentication statement included.
Missed check alerts
If expected checks haven't been completed by your target time, the owner gets an email. Catches gaps before they become compliance failures.
How it works
Set up in 5 minutes. Use it in 10 seconds a day.
No training required. Works on any phone or tablet, no app download needed.
Set up your business
Tell us your venue type, name your fridges and freezers, add your staff. Pre-filled checklists based on your kitchen type. Takes about 5 minutes.
Staff log checks daily
Open the app, tap the equipment, tap the temperature. Done in 10 seconds. Works offline in kitchens with poor WiFi — syncs when connected.
Manager signs off each day
At closing, the manager confirms safe methods were followed. One tap. Timestamped and attributed. Satisfies the FSA daily diary sign-off requirement.
EHO visits? One click.
Generate a clean PDF covering every record for any date range. Hand your phone to the inspector or print it out. Everything in one document.
Built around what EHOs actually look for
EHOs consistently report that documentation failures — not food handling failures — are the most common reason for poor hygiene ratings and improvement notices.
HACCP Digital Logbook is designed specifically to produce the records that turn an EHO visit from an anxiety-inducing event into a five-minute formality.
- Daily temperature logs with timestamps and staff attribution
- Daily diary sign-off by a named manager
- 4-weekly review with the FSA's 12-point checklist
- Structured delivery records with supplier details
- Corrective action log showing how problems were handled
- Allergen register updated and linked to 4-weekly review
Pricing
Simple, honest pricing
No contracts. No per-user fees. No surprises.
Free trial
14 days, full access, no card required
- All features unlocked
- Up to 5 staff
- EHO report preview
- No commitment
Essential — most popular
per month · cancel any time
- Everything in the trial
- Unlimited staff
- Daily sign-off and diary
- 4-weekly review, auto-prompted
- Delivery records
- EHO PDF export
- Missed check alerts
Business
per month · up to 5 locations
- Everything in Essential
- Up to 5 locations
- Centralised dashboard
- Consultant read-only access
- Priority support
Annual billing available at £120/year for Essential (2 months free)